MCTA Volunteer Program

WELCOME TO THE MCTA VOLUNTEER PAGE!

Do you know that MCTA has a volunteer program? To read about this, please click on WE LOVE OUR VOLUNTEERS! You want to volunteer, but wish you could see what the duties are BEFORE you sign up for a particular job? Not a problem. We got that covered. Please help yourself to the following free information. Still have questions? No trouble at all. Please email Kate at envirolog@sprintpcs.com and we will try to help you.

Okay, so you are saying to yourself… ‘Hey, I have more time before a horse trial and I want to know what kinds of jobs I can choose from. ’ Keep in mind that first come, is first served, so just click on the highlighted links to read more about each job:

EVENTS (can happen year-round)
Clinics
Schoolings and Combined Tests (CT)
Round Tables
Expo
Maintain Cross-Country (XC) Obstacles

BEFORE THE HORSE TRIAL
Organizer
Secretary
TD (Technical Delegate)
Advertising Chairman (Sell ads to put into the program to help cover the cost of the Program)
Building Stadium Jumps
Painting Stadium Jumps
Building XC Obstacles
Grounds Maintenance (Trim bushes, move felled trees, rake, re-seed, remove rocks etc. )
Make Signage
Chief XC Steward
Chief Fence Judge (Jump Judge Coordinator)
Dressage Steward
Stadium Steward
Award Solicitation (Visit Tack shops and other businesses and ask for donations that can be used for awards)
Public Relations Chairman (Create flyers, omnibus listing and ads; distribute flyers )
Program Chairman (Create Program coordinating with Secretary and Advertising Chairman)
Order and Manage Ribbons, Medals, Trophies

JUST BEFORE THE HORSE TRIAL
Grounds Steward (Develop site plans, help each Steward determine what equipment, supplies and utilities they will need; arrange for porta-johns, garbage and manure removal; on the day monitor supplies (porta-johns, support parking; post event retrieve signage, store supplies, update inventory lists, remove garbage. )
Hospitality Chairman (Menu, care and feeding of officials’ morning & afternoons coffee breaks, and lunch. Make sure water is available for competitors and spectators.)
Ground Jury
Safety Steward…  
   Crisis Plan and Communications for Event Officials
   USEF Accident/Injury Report Form
   USEA Safety Coordinator Manual
   USEA Serious Incident Report
   Safety Coordinator Job Summary
Stabling Steward (Determine number of stalls readily available; shop for best price on bedding, arrange for manure and garbage disposal, repair stall as needed, plan where people will be stabled and provide info to Secretary, make map directing people to the stables for Secretary to include in packets, post stall maps, make stall cards and post on assigned stalls. Ensure stalls are left clean.)
Set up Dressage Rings
Decorate Dressage Area
Set up Stadium Course
Decorate Stadium Jumps
Decorate XC Obstacles
Set up Tents, Tables, Chairs
Stadium Course Designer
Scorers (Be familiar with rules, derive performance accounts for Riders & Horses in levels, divisions, sorting to determine award-winners, produce timely and accurate results. )
Scoring Scribe (Posts results (notating time) and notifies Communications Steward that scores are posted)
Grounds Maintenance (Trim bushes, move felled trees, rake, add footing materials, etc. )

ON THE DAY OF THE HORSE TRIAL
EMT
Veterinarian
Farrier
Communications Steward (Announcer)
Parking Chairman (Ensures trailers park in the proper fields and in a space-conscious, yet safe manner, distributes competitor packets; notifies Secretary which packets not picked up.)
Trash Pickup
Dressage Judge
Dressage Scribe
Dressage Ring Steward
Dressage Bit-check
Dressage Gatekeeper
Dressage Runner (Takes score sheets to Scoring)
Stadium Judge
Stadium Scribe
Stadium Ring Steward
Stadium Jump Crew
Stadium Gatekeeper
Stadium Warm-up Steward
Chief Stadium Timer
Stadium Timers
Stadium Fence Repair Crew
Stadium Dismantling Crew
Stadium Collecting Steward (Bridle number Collector)
Stadium Runner (Takes score sheets to Scoring)
Chief XC Timer
XC Timers
XC Scribe
XC Starter
XC Assistant Timer(s)
XC False Starter
XC Obstacle Repair Crew
XC Warm-up Steward
XC Area Safety Coordinator (Establishes and coordinates medical services including transportation of injured riders.)
XC Area Safety Stewards
XC Chief Fence Judge
XC Fence Judges
XC Couriers (Outriders)
XC Collection Steward (Collects pinnys at the finish line)
Awards Chairman (Assists Secretary by handing out ribbons, prizes and trophies)

POST HORSE TRIAL
Take Down Tents, Tables, Chairs
Take Down Dressage Arenas
(including warm-up)
Take Down Stadium Jumps (including warm-up)
Take Down XC Warm-up
Put Away Dressage Arenas
Put Away Stadium Jumps
Put Away XC Warm-up Jumps
Put Away Tents, Tables and Chairs
Clean up trash and remove
Stabling manure and garbage is removed
Signage is taken down
Signage is stored
Tools are cleaned, maintained and stored
Flags and Fence Numbers are taken down and stored
Secretary’s area is swept, trash removed and furniture is put in order
Grounds Repair (Re-seed, rake, fill in stake holes, etc. )